Background info: General and applications specific communication protocols Therefore, it is highly recommended to modify your Plain Text signature to include the information you want. Links and images will be lost in the Plain Text version of your signature. For this, Outlook allows you to set a different signature based on whether it is a new message or a reply/forward on an existing mail conversation. You can hyperlink the company name to the website of your company and add a map pin icon to link to your corporate location or business entry on Google Maps.įor first time contact communication or for when you start a new mail conversation, you can opt to go for a bit longer signature which also includes your position and perhaps even a company logo. | +12 3456789 | name | Registration info | Street, City, Zip codeĪs you can see, the first line holds your personal contact information and the second line holds the company information. You can overcome this by using small recognizable icons which contain a link holding the information.Īn example of a commonly used signature with only 2 additional information lines The more information you add to a signature, the greater the risk that is will turn out huge. Download: Applications icons for your signatureĮxample signature with communication links.Background info: General and application specific communication protocols.Example signature with communication links.

After that, an overview is given of the instant communication links that can be used with commonly used IM and video conferencing clients. This guide starts off with an example of a signature which is small but contains several instant communication links as well. With the use of recognizable icons, you can easily include these references without making your signature look huge. Since nowadays people contact each other a lot more via online meeting tools such as Teams, Skype and Zoom, you can also add special links which will allow the receiver to directly contact you via one of those methods as well. Common signatures include a greeting, your name, your company name and possibly a website address and a phone number.

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